Cancellation & Charges

You may cancel your attendance by emailing AptamersOxford@gmail.com. However, once you have registered and we have issued your invoice, the following cancellation charges become applicable whether or not you have already completed your payment. Furthermore, if you do not cancel, full registration fee will remain payable.

1. Up to  31 December 2018: 15% administration charge (minimum £50).
2. 01 January 2019 to 28 February 2019: 30% administration charge (minimum £80).
3. We regret that we are unable to refund after 28 February 2019.
4. We will deduct any additional bank transfer fees associated with the refund in addition to the administrative charges.
5. This cancellation policy applies to registration fee and meal bookings. The delegates must obtain appropriate insurance to cover cancellations, including due to medical reasons, or visa issues.
6. We warmly welcome substitute delegates. Please let us know at 24 hours in advance.
7. In the unlikely event of cancellation of the event (also see Clause 8 below), the maximum liability shall be limited to full refund of the fees received by us at the time of booking, with no additional liability whatsoever to the conference organisers and hosts, Library Publishing Media (referred to as ‘LibPubMedia’ hereafter) or any individuals affiliated with the conference or LibPubMedia in any capacity. 
8. If we cancel the event due to a natural disaster, a disease epidemic or pandemic, war or act of terrorism, the maximum liability to us shall be limited to 75% of the fees received by us at the time of booking, with no additional liability whatsoever to the conference organisers and hosts, LibPubMedia or any individuals affiliated with the conference or LibPubMedia in any capacity.