OxfordOxford Mon - Fri 09:00-17:00 +44(0)1865-600222
OxfordOxford Mon - Fri 09:00-17:00 +44(0)1865-600222
Open-access, peer-reviewed
The Eur J Extracellular Vesicles
Open-access, peer-reviewed
Terms and Conditions for Participants attending Virtually
  1. Services offered:
    1. Please note that, without exception, all services are offered on an ‘as-is’ basis. We cannot guarantee correctness of the information provided by event presenters, sponsors, or suppliers, as such information will come from diverse sources and is outside our capacity to validate it.
    2. Furthermore, as we will be using third-party software to deliver the virtual component of the conference, we cannot guarantee 100% up-time of our online services or the platform(s). No refund can be issued for any down-time during the provision of our online services.
    3. Occasionally, it may be unavoidable to change the event agenda and the identity of speakers for reasons beyond our control. Registered delegates will be notified of any changes to the agenda as soon as possible.
  2. Payment of fees:
    1. Please select the correct payment option(s) in the registration form that applies to you.
    2. Correct fees must be paid in full at the time of registration, or within 10 working days of the invoice date if you are paying from a UK bank account via bank transfer. We will only be able to confirm your registration once we have received your fees. All money transfer charges, including bank and PayPal fees, are for the senders/registrants.
  3. Upgrade to in-person attendance:
    1. You will have the option to upgrade your registration to attend virtually to in-person attendance by paying the fee difference (subject to availability).
  4. Refund, cancellation and charges:
    1. After you have registered and we have issued your invoice you become liable for paying the invoice by the given due date.
    2. You may cancel your attendance by emailing AptamersOxford@gmail.com. However, once paid, any fees and other payments cannot be refunded. We warmly welcome substitute delegates at any time. Please let us know of any changes by emailing AptamersOxford@gmail.com as soon as possible, but before the given registration deadline. The substitute participant will be required to register (free of charge).
    3. If you underpay your fee by selecting the wrong payment option, you will be required to pay the remaining fee as soon as possible, or within 10 days in order for your registration to be confirmed. No refund of your partial payment will be given if you fail to complete your full payment.
    4. A refund will not be issued if the online event cannot be held on advertised dates due to reasons beyond our control (force majeure). We will, however, offer participants alternative dates.
    5. If we cancel the meeting for reasons other than force majeure, we will only refund the net payment received by us. Thus the refund will be minus any banking/money transfer costs (such as PayPal charges) and exchange rate losses. We will not be liable for any additional costs to the participant.
    6. Payment by bank transfer is for the UK delegates only. If you pay from a non-UK bank account, and we have to give you a refund, we will deduct additional associated banking costs.
  5. Comprehensive insurance:
    1. The participants are advised to be comprehensively insured to cover any losses due to the cancellation of the conference.
  6. Privacy and consent
    1. Personal information (such as name, postal address, email, telephone and fax) provided by participants will be held in our database, and may be used by LibPubMedia and its partners to inform you about their products of interest.
    2. By participating in this event as an attendee, speaker, sponsors, or a poster presenter, you agree to our following policies: During the process of registration and communication with us, we will collect your name, business/institution/postal address and email address that you provide us in the registration/booking form and/or oral/poster abstracts, or that you use to communicate with us. We are always committed to respecting and protecting this information, and will use this information on the basis of legitimate interest in accordance with our Terms & Conditions. We will contact you to deliver information about the event that you are attending (for example, your contact information will also be used by the organisers, including the meeting Chairs and Co-chairs, to send you further information about the event and the links to access the meeting), as well as other similar events and publications that we think may be of interest to you. You can unsubscribe from our emailing list anytime by writing to the event email address. Also, we are able to offer highly-subsidised registration fees due the generous support of our sponsors. Therefore, we may share your contact information with our sponsors if you meet our criteria of ‘active participation’ in the event (e.g., if you are a presenter/abstract author, or are attending scientific sessions). Thus, by participating in this event, you are consenting to our policy statements, and you are allowing our sponsors to contact you.
    3. Your contact information will also be used by the organisers (including the meeting Chairs and Co-chairs) to send you further information about the event and the links to access the meeting.
  7. Internet access:
    1. The participants are responsible for ensuring that they have access to the Internet to attend the virtual meeting.
    2. We cannot take the responsibility of corruption of a participant’s computing equipment by a computer virus or malware while attending this virtual event.
  8. Disclaimer:
    1. The event organisers and hosts, Library Publishing Media (also referred to as LibPubMedia herein), or any individuals associated with the event or LibPubMedia, make no representation or warranty of gain of business or profits as a result of the use of services or information provided in connection with the event, and shall not be liable for any direct or indirect damages, loss of business, employment, profits or anticipated savings resulting from the use of the services or information provided in connection with the event, in any country or court of law.
  9. Infringement of rights:
    1. The event organisers and hosts, LibPubMedia or any individuals associated with the event or LibPubMedia shall not be liable, in any country or court of law, for infringement of third party rights, including copyright, by an event participant.
  10. External links:
    1. The event website and that of LibPubMedia contains links to a number of other websites, provided for the convenience of the users. The contents of these websites are maintained by their owners, for which we take no responsibility. Neither providing a link on our website means that we necessarily agree to their contents, nor are we responsible for contents of any websites linking to this website.
  11. Acceptance of registration:
    1. This is a private event, and so we have the right to accept or reject a registration and/or presentation application without giving reasons and our decision shall be final.
    2. We also reserve the right to reject a previously accepted application or presentation without giving reasons and our decision shall be final. A refund will be issued in such a case, minus any banking costs and exchange rate losses.
  12. Removal from the virtual meeting:
    1. By accepting your place at this event, you confirm that you will be polite and respectful to other meeting participants when interacting with them, keeping discussions non-confrontational and based around the scientific content. Breaching this code of conduct may result in your removal from the meeting. Our decision will be final and incontestable, and no refund will be issued in such a case.
  13. We reserve the right to change the Terms and Conditions, prices or the contents of the website at any time without prior notice.
  14. These Terms and Conditions apply to all participants of this event, including presenter, sponsors and exhibitors.
  15. Speakers and sponsors may also consult other specific Terms and Conditions that may apply to them.
  16. We cannot guarantee that the content on our website or this document are error-free.

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